Council Minutes from 11/9/2011

REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF KENILWORTH HELD ON WEDNESDAY EVENING, NOVEMBER 9, 2011.� MAYOR KATHI FIAMINGO PRESIDED.

Mayor Fiamingo read the requirements of the Open Public Meetings Act.

The Salute to the Flag was led by Mayor Kathi Fiamingo.

ROLL CALL

Roll Call at 8:00 P.M. showed the following Council Members present:� Peter Corvelli, Brian Joho, Toni Giordano, Scott Klinder and Fred Pugliese. Sal Candarella was absent. �

MINUTES

It was moved by Councilman Pugliese, seconded by Councilwoman Giordano and carried that the minutes of the Work Session of October 25, 2011 and the Regular Council Meeting of� October 26,� 2011 be dispensed with and approved as submitted.� (Copies furnished each Council Member prior to the meeting.)

COMMUNICATIONS AND PETITIONS:

�The Hearing on Year 38 Community Development Grant Submissions will be held at the ��Council Meeting on December 14, 2011.

REPORTS

Police Department Report for the month of October, 2011.
Borough Clerk�s Report for the month of October, 2011.
Construction Department report for the month of October, 2011.
Fire Department/Rescue Squad Report for the month of October, 2011.

It was moved by Councilwoman Giordano, seconded by Councilman Joho, and carried that the above communications be received and filed and any money amounts indicated be spread over the minutes.

REPORT OF COMMITTEES

MAYORS REPORT

Mayor Fiamingo extended her thanks and congratulations to both the Fire Department and the DPW for their tireless work in cleaning up the town after the pre-Halloween storm.� They did a superb job.� The Mayor said she was out there after the storm and it looked almost as bad as it did after Hurricane Irene.� Mayor Fiamingo said if anyone read the Star Ledger, other towns like Mountainside did not do half the job that we did in our town.� She said she is very proud of the workers in our town.�

The Mayor read a letter from the Tobin and Dolan Families that read �Sorry for the delay in getting this to you.� We wanted to thank you and everyone involved in remembering the 10^th Anniversary of September 11^th.� It was a beautiful ceremony and touched us deeply.� Thank you for everything you did.� John loved Kenilworth and he was very happy living in this town�.� The

Council Meeting Minutes � November 9, 2011�� Page 2

Mayor said there was a very generous check enclosed for the Pride In Kenilworth Committee.� and she was very pleased that Mrs. Tobin felt that it was a ceremony she was happy with.�

The Mayor congratulated the Pop Warner Bears for their undefeated season and winning the Championship for the Raritan Valley Regional competition.� She said on November 20^th they are going for the State Championship which is very exciting.� Mayor Fiamingo said the Midget Cheerleaders are competing at Disney World in December.� She said they will be looking to raise a couple of thousand dollars so if you see some Midget Cheerleaders and they are looking for money, open your wallets because it is an exciting event for them to be able to travel to Disney and compete.� The Mayor said she is very proud of them.�

DEPARTMENT OF FINANCE

Councilman Joho reported the Department Heads are in the process of finalizing their 2012 Department Budget requests which are due on November 14^th.� He said they are preparing their Capital Equipment Request with five year projections which are due on December 9^th.

DEPARTMENT OF PUBLIC WORKS

Councilman Corvelli said the Department of Public Works did an outstanding job on the 3 � inches of snow that was combined with the leaves and 18 trees that were damaged. He said leaf pick-up will continue and they will be sending out two crews per day, man-power permitting.� Councilman Corvelli said Kerri is working on the final numbers for FEMA to try and get some of the money back.�

Councilman Corvelli congratulated the Mayor on her election as well as Councilman Klinder and Anthony Deluca.� He thanked Toni Giordano.

DEPARTMENT OF PUBLIC SAFETY

Councilman Pugliese said he received the Monthly Reports from Chief Grady for the month of October as well as the Monthly Report from the Detective Bureau.

DEPARTMENT OF PLANNING, ZONING & ORDINANCES

Councilman Candarella was absent.

DEPARTMENT OF RECREATION AND FIRE

Councilwoman Giordano said the Fire Department did a great job during the Halloween Snow Storm by working all day and night on Saturday on thru Sunday with the help of DPW.� She said they all worked very well together.�

The Recreation Department is planning a Family Scavenger Hunt which will probably be either on the Saturday before Thanksgiving or the Saturday after Thanksgiving.� They have not decided on the exact date yet and anyone who is interested should get in touch with the Recreation Department.� She said they have a couple of people interested in Adult Basketball but they need to get at least 15-20 people to get the basketball court.� She said that won�t be able to happen until after March when all the kids are done with their season because they have

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limited court time at Harding School.� Sign-ups for Street Hockey are tonight and that will be started within the next two weeks.� Anyone who is interested should get in touch with Pat from the Recreation Department as soon as possible because they had a great outpouring of interest on Street Hockey.�

DEPARTMENT OF HEALTH, EDUCATION & WELFARE

Councilman Klinder reported the new carpet is down in the Library and if anyone gets a chance they should go see it.� They have two musical programs scheduled, one on Saturday, November 19^th at 2:00 pm honoring the Library�s 75^th Anniversary with a Memory Lane Music Program.� On December 2^nd at 7:00 pm the Metro Rhythm Chorus will return to the Kenilworth Library for a holiday program.� Please contact the Library for more information.� On December 3, 10, 17 and 24 the Salvation Army will have the Ringing of the Bell.� They are looking for volunteers for about an hour and you can contact Paulette Drogan on Wednesdays.� He said all the money that is raised stays in town to help people.

ORDINANCES AND RESOLUTIONS

CONSENT AGENDA

Resolutions No. 1 thru 14 are listed on Consent Agenda and will be enacted by one motion in the form listed below. All items will be recorded individually in full in the minutes.

Councilman Klinder moved that all items under Consent Agenda be approved, seconded by Councilwoman Giordano. Upon roll call the vote was unanimous.

RESOLUTION NO.1

BE IT HEREBY RESOLVED:�� That all bills be paid when properly audited and funds are available.

RESOLUTION NO. 2

BE IT HEREBY RESOLVED:� That the Chief Finance Officer be authorized to make payments for necessary obligations prior to the next regularly scheduled Council Meeting on December 14, 2011.

RESOLUTION NO. 3

Be It Hereby Resolved:� That the Borough Clerk be authorized to issue the following�� Raffle Licenses:

�#1038 New Horizons Autism for an On-Premise Merchandise Raffle on November 26, 2011 at 303 South Michigan Avenue, Kenilworth, NJ.

Council Meeting Minutes � November 9, 2011�� Page 4

RESOLUTION NO. 4

WHEREAS, Corelogic Tax Services paid the property taxes for the 4^th quarter of 2011 for the property located at 516 Quinton Avenue , Kenilworth, NJ, and;

WHEREAS, this resulted in a tax overpayment for the 4^th quarter of 2011, and;

WHEREAS, Corelogic Tax Services has requested that the overpayment of the 4^th quarter be refunded to them.

NOW, THERFORE BE IT RESOLVED that the Treasurer, after proper notation on the tax account records by the Collector of Taxes, be and is hereby authorized to issue a warrant for a refund as stated below.

Block�� Lot�� Payable To:�� Amount

�� 141�� 22�� Corelogic Tax Services�� $ 1,518.80

Attn: Refunds Unit

Contract #55045679

1 Corelogic Drive

Westlake, TX 76262

�� TOTAL $ 1,518.80

RESOLUTION NO. 5

WHEREAS, Corelogic Tax Services paid the property taxes for the 4^th quarter of 2011 for the property located at 654 Bloomingdale Avenue, Kenilworth, NJ, and;

WHEREAS, this resulted in a tax overpayment for the 4^th quarter of 2011, and;

WHEREAS, Corelogic Tax Services has requested that the overpayment of the 4^th quarter be refunded to them.

Block�� Lot�� Payable To:�� Amount

�� 155�� 8�� Corelogic Tax Services�� $ 1,672.09

Attn: Refunds Unit

Contract #16406520

1 Corelogic Drive

Westlake, TX 76262

�� TOTAL $ 1,672.09

��

Council Meeting Minutes � November 9, 2011�� Page 5

RESOLUTION NO. 6

Whereas, the Borough of Kenilworth held a tax sale on June 28, 2011 for delinquent 2010 property taxes, and a tax lien was purchased by FWDSL & Associates, LP on property located at 10 Pembrook Drive, Kenilworth, NJ, and

Whereas, the owner of said property has satisfied said lien, together with interest and costs by payment of amount due at the Office of the Collector of Taxes, and

Whereas, the Lienholder paid to the Collector of Taxes a premium in the amount of $11,900.00 and since the statutory period of five years has not passed, these funds must also be returned.

Now therefore be it resolved, that the Treasurer be and is hereby authorized to draw a warrant to the named Lienholder as follows, To be refunded upon receipt of the original Certificate of Sale #11-00002 by the Collector of Taxes:

FWDSL & Associates, LP

290 US Highway 22

Green Brook, NJ 08812

REDEMPTION AMOUNT

$11, 872.58

PREMIUM TRUST ACCOUNT

$11,900.00

Treasurer�s Note: 1099 = $438.16

RESOLUTION NO. 7

BE IT HEREBY RESOLVED:� That Meyer & Depew Company be authorized to perform

emergency repairs to the HVAC System at the Municipal Building, at the recommendation of

Borough Engineer Richard O�Connor at an approximate cost of $2,500.00

RESOLUTION NO. 8

Be It Hereby Resolved:�� That the attached list of the Kenilworth Volunteer Fire

Department/Rescue Squad members be granted an expense allowance in accordance with the

report submitted by Fire Chief Lewis Giordino, in the aggregate amount of $49,936.25.

Council Meeting Minutes � November 9, 2011�� Page 6

RESOLUTION NO. 9

WHEREAS, bids were received on November 1, 2011 for �KENILWORTH POLICE DEPARTMENT ACCREDITATION� and one bid was received from The Rogers Group in the amount of $39,000 in 12 monthly payments of $3,250.00

NOW, THEREFORE BE IT RESOLVED that the contract for �Kenilworth Police Department Accreditation� be awarded to THE ROGERS GROUP at a cost of $39,000 in 12 monthly installments and that the Mayor be authorized to sign said contract.

Certification of Funds:

Date: _______________

APPROPRIATION

_________________________

Treasurer

RESOLUTION NO. 10

BE IT THEREBY RESOLVED: �That a one year contract for �HVAC Maintenance Services at the Kenilworth Municipal Building� be awarded to MEYER & DEPEW� COMPANY at a cost of $3,180 per year.

RESOLUTION NO. 11

BE IT THEREBY RESOLVED: �That a one year contract for �HVAC Maintenance Services at the Kenilworth Senior Citizen Building� be awarded to MEYER & DEPEW� COMPANY at a cost of $1,080 per year.

RESOLUTION NO. 12

BE IT HEREBY RESOLVED that Borough Engineers Grotto Engineering Associates be authorized to draft designs and go out to bid for the �CDBG HANDICAP BATHROOM PROJECT� at the Detective Bureau Annex.

RESOLUTION NO. 13

BE IT HEREBY RESOLVED �That Vertical V-Northeast, Inc. be authorized to perform �Pavement Coring & Testing� for the 2011 NJDOT Project at a cost of $1,150.0

CERTIFICATION OF FUNDS

Date : _______________

______________________________

Treasurer

Council Meeting Minutes � November 9, 2011�� Page 7

RESOLUTION NO. 14

BE IT HEREBY RESOLVED: �� That ATLANTIC FLAGS AND FLAGPOLES CO. �be authorized to supply and install street decorations for the 2011 Holiday Season for a total price of $8750.00, as listed below per the attached Agreement.� Decorations to be installed on or before Thanksgiving.

�� 16 � 6� Silhouette Snowflakes

�� 10 � 4� Wreaths Deluxe

Payment for 2011 to be made as follows:

��

�� 50% Deposit Due Upon Confirmation�� $4,375.00

�� 50% Upon Removal�� $4,375.00

Prices are for three (3) year contract (2010, 2011 & 2012).� Also decoration of the front of Borough Hall is included in the price.

Be It Further Resolved that pursuant to N.J.A.C. 5:34-5.1 et seq Local Public Contracts Law, the required Certificate of Availability of Funds has been obtained from the Chief Finance Officer of the Borough of Kenilworth.�

CERTIFICATION OF FUNDS

DATE ____________________

APPROPRIATION:________________��

�� _________________��

�� TREASURER

Proposed Ordinance No. 2011-08 was read for second reading as follows:� (Copy appears in Minutes of October 12, 2011)

BOROUGH OF KENILWORTH

ORDINANCE NO. 2011-08

BOND ORDINANCE TO AUTHORIZE THE INSTALLATION OF GRANITE BLOCK CURBING AT A PORTION OF ROOSEVELT LANE IN, BY AND FOR THE BOROUGH OF KENILWORTH, IN THE COUNTY OF UNION, STATE OF NEW JERSEY, A LOCAL IMPROVE�MENT, TO APPROPRIATE THE SUM OF $65,000 TO PAY THE COST THEREOF, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICI�PATION OF THE ISSUANCE OF SUCH BONDS.

��

Council Meeting Minutes � November 9, 2011�� Page 8

Mayor Fiamingo stated this is the second reading for an ordinance to bond for the installation of curbs on Roosevelt Lane. The Mayor asked if anyone wished to speak, in respect to this Ordinance, to please step forward, state their name and address for the record.�

Ted Rapczynski, 339 Roosevelt Lane � Mr. Rapcznski stated that there are three houses missing from the Ordinance, 401, 407 and 409 Roosevelt Lane.� He said if you do the curbing on the rest of the street there will be 3 houses not done.� Mayor Fiamingo stated she will look into that with the engineers.� Mr. Rapcznski said the numbers in the Ordinance go up to the path and beyond the path toward the park there are five house and two of them did the Belgium blocks on their own and three of them do not have Belgium Blocks.� He said around the whole park curbing is on the outside perimeter and on the inside circle there is Belgium Block.� He said the south end is done and the park end is done and what this is about is the middle.� He said you have 28 houses but you are missing 3 houses.

Rebecca Johnson, 345 Roosevelt Lane � Ms. Johnson said if you did not get bids on this how do you know it will be $65,000.00?� The Mayor responded that the engineer does an estimate.� The Mayor said this is a bond ordinance which we want to make sure the money is available to do the project.� The engineer has made his calculations based on various numbers in the current market.� She said we will go out to bid at the end of December on this project.� She said we are looking for the lowest price with the best responsible bidder and that would be what is awarded in the contract.� She said it may not be this number but we want to make sure we have enough money available to do the job.

Ted Rapczynski� said if you divide that by 28 houses it comes to about $2,300.00 and he got a bid for $1,200 which is a big difference.� The Mayor said unfortunately when you have to go out to bid on the government end of it they end up having to pay different prices.� Mr. Rapczynski asked what is happening now?� The street was supposed to be paved in the middle and they are still working on Lincoln� Drive.� He said today they are still cutting the street to put the sewer in and they have not connected the sewer to Roosevelt.� He said now we have blue lines painted and yellow flags in front of three houses.� He said he thinks they have done gas on Lincoln but they never checked the gas on Roosevelt.� He said someone told him that after a certain temperature and date you can�t get asphalt to pave the street, he said he does not know how true that is and right now they are in a dust bowl.� The Mayor said the engineer is finishing up the drainage but she will check with them and since she has Mr. Rapczynski�s number she will give him a call and he can disseminate the information.� Mr. Rapczynski said OK.

Ms. Johnson asked what are they supposed to do with their leaves because the street is not paved and is filled with stones, they will be sucking up the stones.� Councilman Corvelli said to leave them curbside and they will get there as quick as they can but right now they only have two leaf trucks going.�� Mrs. Johnson said there is no

Council Meeting Minutes � November 9, 2011�� Page 9

pavement, only stones and the truck will be sucking up stones.� The Mayor said she will look into the situation.

No one else wished to speak and Mayor Fiamingo closed the hearing on Ordinance No. 2011-08.

RESOLUTION NO. 15

Introduced by Brian Joho, adoption moved by same.

Seconded by Scott Klinder

Be It Hereby Resolved: that Proposed Ordinance 2011-08 be and the same is hereby passed on second and final reading an ordered published according to law.

Roll Call:� All in favor

Motion was made by Councilman Pugliese seconded by Councilman Joho to open the meeting to the public.� All in favor.

MEETING OPEN TO THE PUBLIC

Mary Michitsch, 725 Monmouth Avenue � Ms. Michitsch thanked the Bears that Care and other organizations� who have dropped off food at St. Theresa�s, they are doing their annual Thanksgiving Baskets.� Last year they did 140 baskets and they really appreciate all the food that is coming in especially from the kids at school.� They got four baskets the other day and they did not know where they came from but they found out it was from �the Grammer School.� They have gotten food from the High School, the Middle School, the Boy Scouts, the Girl Scouts. She said they deeply appreciate any food that is brought in and anyone who wants to bring in food, to feel free.� She said anyone who needs a basket can drop a note at the Rectory, you don�t have to give your last name, just your first name.� She said they don�t ask any questions and no one knows who the person is and they are happy to give anyone a basket, a turkey and money.

Mr. Rapczynski said for years they have been separating their recycling and when they pick up the recycling they throw everything in one garbage truck.� The Mayor said just recently things have changed and now you can comingle your recyclables.� The Mayor said it will be stated on the new DPW Information Guide that will come out for 2012.�

Motion was made by Councilman Corvelli, seconded by Councilman Joho �to close the�� meeting to the public.� All in favor.

Council Meeting Minutes � November 9, 2011�� Page 10

GENERAL BUSINESS

Councilman Pugliese congratulated the Mayor on her victory and also Scott Klinder.�

Councilman Joho congratulated the Mayor and Councilman Klinder and Councilman Deluca for their re-elections.� He said he looks forward to working with everyone in 2012.

Mayor Fiamingo congratulated Scott and Tony and also expressed her disappointment at some of the results.��

ADJOURNMENT

There being no further business to come before the Council, it was moved by Councilman Pugliese, seconded by Councilwoman Giordano and carried, that the meeting be adjourned to the call of the chair.

8:25 P.M.�� Respectfully submitted,

��

�� Hedy Lipke, Borough Clerk��

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